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TimeSmart is a Web-Based, Real Time, Business Process Management System software that integrates Time & Cost recording process, Workflow Monitoring & Scheduling, Billing Function, Client Relationship Management and a Document Management System, resulting in a powerful business tool.
Practical approach and innovative use of technology are the cornerstone of this outstanding package.
Running or managing a business succesfully does not happen accidently, careful planning and utilisation of your resources is paramount.
Consider the following scenario :
You have a business that is either growing or you are wanting to grow or simply to provide your clients with timely and efficient service but: you are having problems with your workflow within your business.
- There are issues arising from little or no measure of accountability.
- It is difficult to assign jobs because everyone is "too busy".
- It is difficult to determine at a glance how many jobs each individual had on the go at any time.
- You are having problems with not knowing what stage a job is at; if a client rang regarding the status of their job- you always had to call them back( often would take about 5-10 minutes to sort this out).
- Your existing system has limited reporting capabilities or even worse myriads of useless reports that you would never use and leads only to confusion.
- You do not have accurate records of when a job came in or when a job was stopped for a reason.
- Comments made about a job are done verbally mostly and if written – it would be on bits of paper that would go missing.
- The end result often is; important items getting overlooked.
- There are no systems in place to record the reasons and date for stop- start of jobs – with the result perhaps that some jobs could remain in the system for months.
- There are inadequate measures to keep accurate details of why someone took too many hours to complete a job.
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- It is difficult to extract information from your existing system to enable you to determine performance levels.
- You have to manually prepare fee accounts so that they could be entered into a separate system from which the fees are prepared.Or conversely you can only bill your clients only after the end of the month resulting in actual productive work coming to a grinding halt while the long winded process of preparing your fees is taking place.
- You do not have a system that will allow you keep unlimited amount of information about your clients in order to build that critical client relationship.
- You are unable to keep all related documents in the one place. All your processes of charging disbursements is time consuming and tedious.
- If you wanted to know how much was banked on account of debtors on a particular day- you have to manually peruse the deposit book.
- Your debtors are not updated till the end of the month.
- It is quite likely that you have all this information; however they are possibly kept in four to six different systems and as a consequence everything is too disjointed and slow and difficult to retrieve.
- On the other hand you may already have a system that allows you to perform some of the above issues that face business owners everyday - however it may not be possible for you to extract all of that information from your current system easily and quickly.
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If you can identify either small or large parts of the above scenario then you need to consider TimeSmart as it addresses all the above issues and more.
Industry analysts estimate that information workers spend up to 30 percent of their working day just looking for data they need.
Rather than time WASTED on tracking down information would it not be much better spent on the actual job and other work that adds value to the organisation?
At TimeSmart, we believe that the key to helping businesses become more effective and productive is to provide individuals with tools that improve efficiency and enable them to focus on the highest-value work.
TimeSmart is a practical no- nonsense, competitively priced solution in acheiving a streamlined workflow sytem for your business.
A US survey on profitability in 2002 highlighted - 85% of companies that improved their bottom line in the first half of 2002 did so by improving their internal processes, not by increasing revenue.
TimeSmart is suitable for:
- Accountants
- Consultants e.g Environmental, Engineering etc
- Valuers
- Surveyors
- Architects
- Graphic Designers
- Advertising Agencies
We are sure that when you try TimeSmart you will be truly amazed by the power and ease of this outstanding software.
Time Smart is the SMART business tool to grow your business. |
